Location: Remote and In-Person Hybrid; Four Winds Concerts, Barragga Bay (Bermagui)
Reports To: Executive Director Employment Type: Permanent Part-Time (4 days per week)

Position Overview:

The Communications and Administration Manager has a key role within the Four Winds Concerts team, responsible for overseeing and managing the administrative, marketing, and communication functions of the organisation. This role ensures that all aspects of event management, marketing, and internal communication are executed efficiently and effectively, supporting the overall success and growth of Four Winds Concerts.

Key Responsibilities:

1. Marketing

• Ticketing Management: Collaborate with the Venue Manager to manage ticketing processes and reporting.
• Promotional Partnerships: Develop and secure cross-promotional relationships to enhance event marketing.
• Artist Liaison: Coordinate with artists to arrange interviews and promotional activities.
• Marketing Strategy: Plan, schedule, and execute marketing campaigns. Including the creation of e-newsletters, media releases and additional editorial and marketing style materials.
• Photography and Videography: Brief and liaise with photographers and videographers to ensure high-quality coverage of events, launches, residencies and workshops.
• Media Management: Interviews, editorial, paid advertising, collaboration. Write and distribute press releases, follow up with media contacts, and manage e-newsletter distribution.
• Social Media: Manage social media accounts, including planning, scheduling, posting, and engagement.
• Graphic Design Coordination: Work with our graphic designer to create and update website content, posters, and other promotional materials.
• Website Management: Ensure website content is current and relevant.
• Event Listings: Set up and maintain event listings on platforms such as ATDW, South Coast Experiences, and Bega Valley Shire Council.

2. Communications

• Artist and Manager Correspondence: Maintain effective communication with artists and their managers for event-related content.
• General Inquiries: Respond to voicemails, phone calls, and general email inquiries for the organisation.
• Donor Communications: Support the Philanthropy Manager and Finance Officer with communications to donors.

3. Administration

• Ticketing Setup: Configure ticketing systems for events and manage related reporting.
• Reporting: Provide regular updates and reports to the Executive Director.
• Internal: Staff Commuinication and Organisation Structure Management. This includes creation of meeting and timeline management, agenda and minutes.
• Board and Foundation Reports: Assist the Executive Director in compiling reports for the Board and Foundation.
• Grant Applications: Support the preparation of grant applications, including writing, gathering images, and collating materials.
• Document Management: Maintain filing systems and document reviews, articles, photos, and videos.

Qualifications and Experience

Necessary:

• Proven experience in administration, marketing, and communications, preferably within the arts or events sector.
• Exceptional written and verbal communication skills.
• Advance skills with Outlook, OneDrive and Canva
• Ability to take initiative and work independently.
• Capacity to collaborate effectively with a diverse team and manage multiple projects simultaneously.
• Flexibility to work evenings and weekends as required for events.

Preferred Skills:

• Proficiency in social media management and marketing tools.
• Proficient skills with Salesforce and Google Analytics.
• Tertiary qualifications in Communications or a Bachelor of Arts.

Personal Attributes:

• Strong organizational and multitasking skills with a keen eye for detail.
• Passionate about the arts and community events.
• Proactive, solutions-oriented mindset with a positive attitude.
• Excellent interpersonal skills with the ability to build and maintain relationships.

Location:

• Reside within 1 hours’ drive from Bermagui (Barragga Bay)
• Hybrid work options (role can be conducted between home and site at Executive Directors discretion)
• There is opportunity for professional development and training for local candidates in the process of developing the above qualifications and skills.